Del DeVries : Outlook

Outlook Tips

Primarily Outlook 2007

3 Steps to Create an Email Distribution List from a Category in MS Outlook - I use categories for almost everything in Outlook. To quickly take a categorized list of contacts and create an email distribution list:

use a custom view with full name and email address, filtered by the category
Create a distribution list - pasting in the custom view list

The power of Outlook Categories - extensive description of categories. Contrasted with folders as an organizing mechanism.

Outlook Keyboard Shortcuts

Strategy: learn one new keyboard shortcut each week. End result is enhanced productivity without lifting your hands from the keyboard to grab the mouse.

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Extracting Data From Outlook 2007

Outlook fields exported to an Excel file

I started this process by trying to extract email from Outlook to an Excel file for summarizing information. Although the export works well for obtaining some of the email information, including Categories, subject, to/from, and the Body - it is missing a critical piece: the date!

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Tags: Outlook - tips

Fixes for Outlook 2007 Running Slowly

I believe that Outlook 2007 will compact .PST files automatically in the background if the CPU is idle and there are no disk intensive operations. BUT, you can also manually compact .PST files.

.PST (and other Outlook configuration) files are located under your username in C:\Users\<username>\AppData\... A quick route to this folder is to copy and paste the following text into Vista's Start menu "Start Search" field:

%USERPROFILE%\AppData\Local\Microsoft\Outlook (for .PST files)
%USERPROFILE%\AppData\Roaming\Microsoft\Outlook (for Outlook configuration files)

I've also noticed after linked my Google Calendar into Outlook that the Internet Calendar Subscriptions.pst file continues to grow very large (currently at 700MB).

Another area for reducing overhead on Outlook is:

Disable Outlook Addin's not used
Disable RSS feeds
More complete information on both of these ideas is at Online Tech Tips

_2008-05-22

And on a final note ... NOT Outlook, but Google Calendar ... _2009-10-07

Linux is only free if your time is worthless.

Jamie Zawinski

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